Expectations and Responsibilities for Valentina
Rules of Engagement
1. Language:
• All communications will be conducted in English, unless clarifications require otherwise.
2. Screen Sharing:
• During all scheduled meetings, screen sharing is required 100% of the time for effective collaboration.
3. Elimination of Guesswork:
• Follow assigned tasks and responsibilities as outlined—no assumptions or guesswork. If something is unclear, ask for clarification immediately.
Daily Responsibilities
1. Start of Shift:
• Spend the first 15 minutes organizing the day, including:
• Reviewing the calendar for upcoming events.
• Checking and organizing emails.
• Preparing a list of priorities or tasks for the day.
2. Daily Check-Ins:
• Join a recurring daily check-in meeting with the user at a scheduled time.
• Use the time to confirm tasks, review priorities, and address outstanding issues.
3. Airbnb Metrics and Management:
• Review Airbnb data daily and compile a summary of:
• Reservations, reviews, and follow-ups.
• Issues or action items requiring attention.
• Prepare a daily report highlighting trends or opportunities.
4. Inbox Management:
• Organize and clear the user’s email inbox:
• Flag high-priority emails for immediate attention.
• Respond to routine messages as instructed.
• Archive or categorize emails for easy access.
5. Schedule Management:
• Keep the user on track by reminding them of upcoming tasks or meetings.
• Proactively suggest time blocks for focus work or key activities.
6. Note-Taking and Documentation:
• Keep concise notes for meetings, brainstorming sessions, and task updates.
• Document recurring processes or workflows for easy future reference.
Weekly and Long-Term Goals
• Ensure the user’s calendar is always planned 5–7 days ahead.
• Maintain a zero-inbox policy by organizing and addressing emails daily.
• Consistently improve reporting processes to provide more value with less input from the user.
Would you like me to prepare this as a formal document or assist in setting up the initial calendar blocks? Let me know how you’d like to proceed!